Do you ever wonder how some business leaders are so productive? They are incredibly busy, yet accomplish what they want in less time than many others. As a Professional Organizer, I’m lucky to meet many inspiring individuals who fall into this illustrious category. In this Productivity Pointers from Productive People segment, I am pleased to interview Timothy Renshaw of the award-winning weekly news source, Business in Vancouver, to learn what makes him organized and successful.

What is your biggest challenge when it comes to staying organized?

Staying in the ‘here and now’ is a challenge. Also, I find it demanding to focus on one task at a time without being overwhelmed by major projects. Furthermore, you have to train the mind to prevent it from being distracted by worries about the future or regrets about the past.

How do you manage your schedule?

I start early. You have to execute the plan mapped out the night before. It is important to deliver on commitments. But, if you are unable to deliver on those commitments, you need to inform everyone who will be affected. Then,  reschedule another delivery date. Break large projects into daily digestible pieces.

How do you define work-life balance?

It’s embracing work and play with equal enthusiasm, inspiration and energy.

Can you think of a time when being organized helped you seize an opportunity?

Meaningful and valued jobs and promotions and relationships have all resulted in some way from being prepared, paying attention, and being interested.

Do you have a system for staying organized? If so, what is it?

I make lists and complete them every day. In addition, you need to structure a daily routine that includes some form of physical activity and mental meditation. In other words, life is a marathon. You have to be in top physical and mental shape to deliver good results.

Aside from that, you have to be candid and open in all your communications. Be clear and concise. Don’t waste people’s time. Be courteous. Be authentic.

Finally, take action. Don’t dither.

How do you manage and organize yourself on your computer or online? (social networking, calendars, address books, email, etc).

I organize using calendars and email.

Paper or digital organizer and why?

Paper. No batteries and no moving parts mean no system failures.

Learn more about Timothy Renshaw. Read more productivity pointers from productive people.